Вакансія Administrative Assistant в місті Таллін
Код вакансії: 61b8586ba355ac0011d0bb97

Administrative Assistant

Responsibilities:

  • Perform administrative and secretarial duties as required for effective operation of Affiliate.
  • Manage reception area
  • Manage the phone calls and correspondence
  • Welcome the guests, ensure hospitality
  • Support with printing, copying, scanning, binding, filing, arranging signing, forwarding and delivering
  • Direct and coordinate office maintenance
  • Follow-up on office supplies needs and ensure, that all requests are made through approved company purchasing procedures.
  • Participate in and give administrative support to ad hoc projects.
  • Technical assistance to Medical Team in Estonia
  • Various administrative support in daily work;
  • Processing promotional materials, collecting necessary forms and signatures;
  • Help with preparation of meetings and conferences (printing materials, helping with presentations, etc.)
  • Technical assistance to local Accountant related to reports and invoices; administering the training tracker

Job description:

  • Responsible for Estonia team events and global initiatives implementation in the Estonia (Week of Wellbeing, Week of Possibilities)
  • Acting as a Local Contact for Estonia of the End User Computing (EUC) Team.
  • Support Estonian team with handling questions related to IT, technical equipment problems, support with help desk ticketing.
  • Assistance to Business Support Coordinator in organization and coordination of meetings, travels, projects and events organized in Estonia. Act as Back-up in case of absence.
  • Ensure that all travel arrangements are made with the approved travel agent
  • Ensure data accuracy of the responsibility areas and assignments
  • Responsible for local work safety documentation

Company offers:

  • Work in a dynamic multinational environment.
  • Working hours from Mon-Fri 09:00 to 17:00
  • Development opportunities.
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